EMTS Business Meeting DRAFT Minutes
Monday, May 19, 2014
Called to Order 4:37pm
1. Welcome and Introductions – 33 people were in attendance. Sheila Snow-Croft, Amy Blevins, Keith Engwall, Evan Sprague, Tiffany Tawzer, Nikki Dettmar, Emily Hurst, Molly Knapp, Kimberly Barker, Melissa DeSantis, Stephanie Kerns, David Midyette, Hal Bright, Margaret Hoogland, Rae Jessano, Mary Edwards, Linda O’Dwyer, Andrea Wright, Tara Brigham, Amanda Chiplock, Deb Werner, Brandi Tuttle, Ryan Harris, Linda Hartman, Jonathan Koffel, Jeanne Burke, Suzanne Shurtz, J. Dale Prince, Tracy Daley, Julie K. Gaines, Tim Ream, Jenny Pierce, Yini Zhu.
a. Congratulations to Brandi Tuttle, our Nominating Committee Nominee, and to Suzanne Shurtz, our incoming Chair-designate.
b. Attendees of the meeting introduced themselves.
2. Approval of Minutes
a. Ryan Harris motioned.
b. Keith Engwall seconded and the room approved
a. Travel Grant information – Congratulations to Brandi Tuttle and Jenny Pierce for receiving the EMTS travel grants.
b. MLA 2014 Programming – Molly Knapp
i. Flipped conference was a success. Over 100 people showed up. There were some connection issues with the videos in addition to browser issues. Molly will report that to NPC. There were also some issues with people not watching the videos ahead of time. If we are approached to do this again, we will do pre-assigned rooms. We will make sure people know that it’s a breakout session ahead of time. We needed more signage, and we needed the breakout sessions separate from the large room. Dale suggested that perhaps we could do all the sessions in the same room so that people don’t have to move or choose between topics. Another suggestion was to have one topic for the whole session. Official count was 98 in the wrap up room, and 38 said they watched the presentation.
ii. Top Tech Trends is tomorrow from 6-7:30 on Tuesday, May 20, 2014.
iii. This morning, there was a paper session on mobile devices that was well-received. Tomorrow, Bad Presentation Bingo is taking place.
c. Section Council – Molly Knapp
i. The MLAnet redesign was discussed, and one of the main issues was that the Section histories were removed from the site and will not go back up. The TAC is creating a data retention policy, and if we want our histories, we should contact Melissa Rethlefsen. Jeanne agreed to send Melissa Rethlefsen a copy of the poster from our Section poster event so that Melissa can put together a virtual hall. Someone asked why we need to do this since they are on the conference site, and it was stated that if they are on the conference site, only members who attended this year’s MLA conference can see them.
1. If you have comments about the new MLAnet site, send them to firstname.lastname@example.org
2. WordPress is now an option for hosting the new EMTS site.
ii. EMTS still plans to contribute to the Ysabel Bertolucci fund. The board will discuss this and send out a survey to the membership to decide how much to contribute.
1. Distance Education SIG – This is now a part of EMTS. Margaret Hoogland introduced herself to the group and summarized the recent informal meeting.
2. Several new SIGS were introduced in Section Council: Latino SIG, Systematic Review SIG, Outreach & Marketing SIG, Interprofessional Education SIG
iv. Austin’s theme is MLA without limits.
v. AHIP. Credentialing Committee plans to roll out ‘how-to AHIP videos on youtube soon
vi. Emeritus members for Sections.
1. Should retired members get to be members of sections for free? We currently have this for MLA and it’s something that is done by the MLA staff on a case by case basis. This came up at PDI section and people were wondering whether they get voting privileges, etc. Someone asked how many sections the retired member could join? Keith Engwall made a motion to do an informal vote of the room to gauge interest in allowing retired members to join the section for free. The room unanimously agreed that retired members with MLA Emeritus status should be able to remain a member of EMTS for free. Molly Knapp stated that she believes these people should not run for office, but she’s fine with them being members for free. We think there needs to be an overall policy, and the board needs to figure out if this is something that would require a bylaws change. The board will bring the discussion back to the membership at a later time.
d. Current Tech Advisory Committee Chair Report – Delivered by Nikki Dettmar
i. The Tech Advisory Committee (TAC) would like to find someone who is willing to serve as a liaison to represent their sections to TAC and share technology issues. They aren’t aware of a group that might handle archiving issues, for example. Melissa Rethlefsen is the current chair of this group.
e. Treasurer – Amy Blevins.
i. Current balance is $13,716. Expected expenditures include $500 for meeting attendance grants, $125 for officer travel support (elected board members are eligible for a $125 stipend to offset meeting attendance expenses), $400 for Top Tech Trends internet, $200 for Bad Presentation Bingo (co-sponsored with Public Services Section and recommended by the MLA Academy of Teaching Excellence (aka MATE), $199.90 for FitBit Flexbands, and ~$80 for the EMTS poster. EMTS is in good financial shape.
f. Membership – Jeanne Burke.
i. We still have around 235 members and 14 corporate members. People can sign up for a free section for six months and we will get that report after the meeting. Jeanne Burke staffed the EMTS poster.
ii. Jeanne asked if people saw the posters and if they liked it or not, and stated that she missed the section shuffle (which the posters replaced this year). The reason we did posters was because the Section Shuffle was very expensive and the chapters did not participate in the event. EMTS spent $500 on the shuffle in 2012.
iii. People said they didn’t realize the posters were for the chapters or sections, today. Since this was at the same time as the other posters it was really hard to see them. Someone also suggested that it might be better to have this as it’s own event and to have tables where you could put materials on the tables.
iv. Keith Engwall said maybe the New Member SIG meeting could be set for the same time as this event. Someone said the poster session felt redundant. He likes the idea of matching it to the new members program. The cost of the breakfast and the number of new members as compared to established members is unbalanced. But maybe we could put the posters up at the event. Keith Engwall asked that representatives of the sections come to the New Members SIG. Perhaps this is something Sheila Snow-Croft can mention to the Section Council.
g. Continuing Education – Ryan Harris
i. MLA wants us to come up with new CE ideas. Instructional design was something that came up. Maybe a CE on LibGuides. If people come up with CE ideas, send them to Ryan Harris.
h. ByLaws – Nothing to report at this time.
i. Nominating Committee – Sheila will be working on putting together a committee to select candidates for the upcoming election after the meeting.
j. Website – Brandi has been waiting for the new version of the MLA website, and now she is restarting the project and will be seeking volunteers.
k. Communications Coordinator – Amy Blevins
i. At this time, the list serv is restricted to members. There was some discussion about adding new members automatically in the future. At this time, people receive a welcome letter with instructions for signing up for the list-serv themselves.
ii. As the Communications Coordinator (a relatively new position), Amy Blevins has been working to cross-post from the list-serv to Facebook (which anyone can join), to Twitter. She also posts information to the EMTS blog. EMTS is always happy to receive guest blog posts. This was done last year by Keith Engwall and Natalie Clairoux.
iii. If someone wants to take on this position, they can contact Amy Blevins after the meeting. She would be happy to pass the torch to someone new.
iv. Amy suggested having the minutes out to the membership shortly after MLA to encourage membership participation and keep up the enthusiasm after the meeting.
4. Discussion – Lead by Sheila Snow – Croft
a. EMTS Mission Update – The EMTS executive board has been discussing updating the Mission statement for EMTS. Discussion has been tabled for the list-serv.
b. Distance Education SIG – This has been absorbed by EMTS and we are working to make our interest and work in this area more transparent.
c. Webinars – We are looking for people to do webinars. Margaret Hoogland is currently working on setting up a webinar on distance education with an emphasis on instructional design after MLA. A few names were recommended to her as people to contact.
d. Useful Technologies Wiki – If people are interested in this, we’re happy to work on updating this tool. This item has been on the list for a long time while EMTS waited for the proper technology to host the information. Since it is out of date, if no one is interested in picking up this project, it can be abandoned.
e. EMTS Mailing List – The MLA Membership Committee is going to establish best practices for contacting new members. This is something Ryan is working on as the incoming chair for the Membership Committee.
f. Budget Ideas
i. Pay a graphic designer to put together a new logo to go with the new website for EMTS. The people present unanimously approved the idea of doing this through an informal vote by raised hands.
ii. Scholarships for education and technology related events – We are considering working on putting together an award to help people attend CE events. It would be for any conference or meetings. It was suggested that the person receiving the scholarship would be required to submit a blog post about their experience. Further discussion has been tabled and will resume via list serve.
g. MLA charitable event – Sheila Snow-Croft
i. We may want to do a charitable event for next year’s MLA. Sheila will put together a taskforce to work on this project. One suggested charity is a group that does tutoring for kids.
h. EMTS Meeting Photo was taken.
i. Meeting was adjourned at 6:05pm.