• Term of Office: One Year
• Position Objectives: Coordinate: the activities of EMTS officers and committees
• Activities:
• Preside over all meetings, coordinate EMTS activities, and represent EMTS at all times, not in conflict with other officer's duties
• Chair and organize annual EMTS business meetings
• Appoint officers where a vacancy has been created (with consultation with EMTS executive board).
• Make all committee appointments, including committee chairs. (See bylaws for standing committees information.)
• Submit EMTS officer and committee chair information to MLA for the new directory when required
• Submit EMTS Goals and Objectives to MLA when required (usually right after Annual Meeting)
• Submit EMTS Mid-year Report to MLA when required (usually in December)
• Submit EMTS Annual Report to MLA when required (usually in March)
• Consult with chair-elect concerning issues of the Program Committee
• Serve as a member of Section Council
• Implement bylaws changes when necessary
• Submit all reports, minutes, officer rosters, to the EMTS website editor for inclusion on our website in a timely manner. Notify membership of new information on this site as it is available.
• Create an annual business meeting document to be distributed to all current and newly-elected officers and committee chairs attending the meeting. This document should include: the business meeting agenda, a list of officers and committee members, any proposed bylaw revisions, and any other items that may be needed for referral during the meeting.
• Revise office description for Officer Handbook
• Qualifications:
• Willingness to attend the MLA Annual Meeting (Travel expenses must be handled by the officer.)
• Must be regular member or fellow of MLA
• Must be a member of EMTS
• Reports Required and Approximate Due Dates:
• MLA Directory Information: June
• Goals & Objectives: June
• Mid-year Report: December
• Annual Report: February
• Election Information:
Although the chair appoints an EMTS Nominating Committee, the chair should consider notifying this committee to begin the discussion among officers regarding potential officer candidates as early as September 1, even though election results are not due until March 1. (For election details, see the bylaws). Several reasons follow:
• It has become more and more difficult to recruit candidates, sometimes taking months. MLA is actually concerned about the lack of volunteerism, which may be due to downsizing, increasing workloads, less available time, etc.).
• It may be possible to include the ballot in the fall EMTS newsletter, published via listserv, web, and print to those without online access. The deadline is October 15. Please note, however, that the ballot has to be returned to the secretary by paper with signature, by fax, or by snail mail.
• The National Program Committee's organizing efforts are occurring earlier every year. The last few years have required the chair-elect to submit the program theme information for the following year within a month after officially taking office. This gives the incoming chair-elect at least 3 months to consider ideas for the national program for discussion during the EMTS business meeting.

• Term of Office: One Year; succeeds to chair position in following year
• Position Objectives: Coordinate the activities of the program committee for the programs to be held during the MLA Annual Meeting
• Activities:
• Organize all EMTS programs for the annual meeting; these programs may include, but are not limited to:
• Contributed Paper Sessions
• Recruit EMTS members and members of other co-sponsoring Sections to review submitted abstracs
• Recruit moderators for proposed sessions
• Invited Paper Sessions
• Program in conjunction with Section Business Meeting
• Assume the office and duties of chair should that office be vacated
• Run meetings in the absence of the chair
• Revise office description for Officer Handbook
• Qualifications:
• Willingness to attend MLA Annual Meeting (Travel expenses must be handled by the officer.)
• Must be a regular member or fellow of MLA
• Must be a member of EMTS
Hints for Planning Meetings & Programs for MLA Annual Meeting:
• Start early: The election is held by February 15th so that the future chair-elect can begin to develop ideas for the program themes
• The ideas will be discussed and approved at the business meeting. This is necessary because the MLA National Program Committee (NPC) Section liaison will contact the chair-elect for this information as early as one month after the meeting.
• The NPC will send out a call for Contributed Paper abstracts to the entire MLA membership after they receive the Section Program topics
• It is the chair-elect's (and all program committees' responsibility) to select the best papers for the EMTS sponsored Contributed Paper Session at the national meeting (usually 4 -5 papers). If more than one Contributed Paper Session is to be sponsored, this should be cleared with the NPC Section liaison for time and space
• The selected Contributed Papers information is due back at the NPC about a month after receiving the copies
• Should EMTS decide to sponsor Invited Speakers, the information (with speakers and abstracts) is due at about the same time
• All of this is preliminary information for MLA. They will contact you again in February for a list of "Final Contributed and Invited Speakers" along with abstracts and the names of the session moderators,who may be appointed by the chair-elect. The moderator introduces the session EMTS or Joint sponsorship, name of session, and then each speaker and paper, usually holding a Q&A until the end.
• Also during the fall, the NPC Section liaison will be setting up the days and time slots for this Section programming. They will set up times for the business meeting, invited papers, section papers, and other programmed events. Try as you might, it is almost impossible to acquire the perfect times for your programming. (You can work with the liaison on this). However, the one thing to remember is that we need to make sure that the business meeting is free of conflict with our other programming, e.g., the officer cannot deliver a paper or introduce speakers and attend the business meeting at the same time.
• MLA works with a meeting consultant who will contact the chair-elect concerning room assignments
• The meeting consultant will also contact the chair-elect in February concerning audiovisual, LCD, room, and seating requirements for the programs. There may be little notice. It is a good idea to contact all of your speakers for their AV/LCD requirements early.
• Joint sponsoring of Contributed Papers and Invited Papers is helpful because duties and the cost of invited speakers (e.g., honoraria, travel costs) can be split

• Term of Office: Two years
• Position Objectives:
• Maintain communication between MLA and EMTS members
• Coordinate receipt and disbursements of EMTS funds
• Activities:
• Maintain contact with MLA Headquarters for collection of EMTS Section dues
• Maintain current bank account
• Prepare financial reports for Section Annual Report and for the EMTS annual business meeting
• Take minutes of the EMTS annual business meeting. Minutes should be submitted to the EMTS website editor in a timely manner.
• Revise office description for Officer Handbook
• Qualifications:
• Willingness to attend MLA Annual Meeting. (Travel expenses must be handled by the officer.)
• Must be a regular member or fellow of MLA
• Must be a member of EMTS

• Term of Office: Two years
• Position Objectives:
• Represent the Educational Media and Technologies Section (EMTS) at Section Council meetings, which are held at the MLA annual meeting
• Act as a channel for communication among the MLA Board, Section Council, and the EMTS officers and members
• Activities:
• The term of office to the Section Council shall be two years, the first year in their role as Section Chair and the second year in their role as Section Immediate Past Chair.
• Attend all Section Council meetings and represent EMTS on the Council and in the conduct of Council business. At this meeting, the Representative typically:
• Votes on issues presented in the Section Council, including the recognition of new sections
• Participates in Section Council deliberations
• Responds on behalf of EMTS to matters which affect it
• Communicate EMTS concerns to the Council and potentially, through the Council chairman, to the Medical Library Association board.
• Carry issues to EMTS from the Council to obtain membership response.
• Implements Council decisions, monitor section compliance standards, and gather information as requested
• Serve on at least one standing or ad hoc committee
• Serve, if appointed, as chairman of a Section Council committee
• Submit, if chairman of a committee, an annual report by the assigned date to the Council chairman and the MLA Executive Director's office
• Ensure the selection of a nominating committee nominee from EMTS, and submit a biographical form to the Elections Committee
• Elect from among candidates put forward by the sections a maximum of six Section Council candidates for the MLA Nominating Committee
• Elect from among the Section Council membership a chair-elect of the Council
• Keep EMTS officers informed of all significant business and events emanating from the Section Council
• Prepare reports of Section Council activities for the EMTS newsletter and business meeting
• Whenever possible, survey EMTS section members for input regarding Section Council activities. This position may involve a certain amount of written correspondence between the Section representative and certain MLA members. Written correspondence from the Section Council chair is automatically mailed to the representative and the alternate. See the Section Council FAQ for further details.
• Revise office description for Officer Handbook
• Qualifications:
• Hold the position of immediate Past-Chair or current Chair of EMTS
• Willingness to attend MLA Annual Meetings for three consecutive years and to attend Section Council meetings. (Travel expenses must be handled by the office holder.) If this is impossible for the representative, the alternate should be willing to attend those Annual Meetings or Section Council meetings that the representative cannot.
• Must be a regular member or fellow of MLA
• Must be a member of EMTS

• Term of Office: No person shall serve on the MLA Nominating Committee as a voting member for more than one term during a period of five years.
• Qualifications:
• No person shall consent to being a potential or actual candidate or a candidate for membership on the Nominating Committee who is already a similar candidate from some other unit of the Medical Library Association. Moreover, no candidate for membership on the Nominating Committee shall also be a candidate for an elective office of the Medical Library Association, or vice versa.
• The name of one Voting Member of the Medical Library Association, chosen by vote of the membership of the Section, shall be submitted each year to the Section Council as a potential candidate for membership on the MLA Nominating Committee. This submission shall be made to the Council by the date set by the Section Council. The potential candidate shall prepare a biographical statement and a signed statement of willingness-to-serve if elected as a member of the Nominating Committee. This statement shall accompany the name submitted.

• Term of Office: Two years
• Position Objectives: Coordinate and publish semi-annual newsletter (November and May)
• Activities:
• By September 1 (for the fall newsletter) / Feb 1 (for the spring newsletter): Contact EMTS officers, committees, and membership for news articles for the fall newsletter. This includes contact with chair for "Message from the Chair." The dealine for submissions is October 15th/March 15. (If the editor has not received information concerning the EMTS programming for the annual meeting by this time, contact chair-elect; if the editor has not received a copy of the proposed bylaw changes, should there be any, contact Bylaws Committee chair. (If bylaws are to be revised, they must be published in the newsletter thirty days prior to the EMTS business meeting and voted on at the annual MLA meeting.)
• October - November/March - April: Coordinate all articles into fall newsletter in a format suitable for posting on listserv, and for mailing to those without online access
• Early November/early May: Publish newsletter on listserv and mail to those without online access
• After the listserv edition has gone out, supply a copy of the newsletter to the EMTS website editor.
• November 30/mid-June: Send a detailed report of costs for postage/envelopes/printing, etc. to the secretary/treasurer for the reimbursement from EMTS treasur"
• Contact MLA for the current EMTS mailing labels and/or directory
• Publish the newsletter on the EMTS listserv, on the website, and in printed format for those members without access
• Publish news releases from MLA that are pertinent to the EMTS membership
• Revise office description for Officer Handbook
• Qualifications:
• Willingness to attend MLA Annual Meeting. (Travel expenses must be handled by the editor.)
• Must be a regular member or fellow of MLA
• Must be a member of EMTS

The website editor is appointed by the EMTS Chair, with the advice of the Executive Board.

• Activities:
• Maintain the EMTS website
• Place newsletters, minutes, and other section documentation on the Website
• Maintain electronic archive

The Nominating Committee shall consist of three members. The Chair of the Nominating Committee will be the Immediate Past Section Chair.

• Activities:
• The Nominating Committee shall prepare a slate for the offices of Chair-Elect and Section candidate for the MLA Nominating Committee annually; for Secretary-Treasurer every second year; and for Section Council representative and alternate representative every second year.
• Create a ballot with brief biographical sketches of each candidate for the annual EMTS election. The EMTS Nominating Committee chair may contact the secretary/treasurer concerning the ballot before the EMTS newsletter publication deadline of October 15 to provide a ballot for the newsletter. If candidates are not confirmed by that time, the secretary should send the ballot out on the EMTS listserv with printed copies mailed to those members without online access. Ballots must be returned by fax or U.S. Postal Service with a signature to validate the election. The ballots should be returned to the secretary for tabulation.

The Bylaws Committee shall consist of a chair appointed with the advice of the EMTS chair, with the advice of consent of the EMTS executive board. The Committee chair may also appoint a committee member if so desired.

• Activities:
• Continually review the section bylaws to assure section compliance with the MLA bylaws and to reflect changing conditions and new responsibilities within the section. It shall suggest bylaws changes when appropriate, and present the proposed changes to the membership thirty days before the MLA Annual Meeting. These proposed changes will be discussed and voted upon at the EMTS business meeting during the annual meeting.
• Maintain an accurate copy of the bylaws including any changes presented to the membership at the Annual Meeting
• Prepare and submit an annual report of its activities to the section chair for the annual meeting.

The Membership Committee shall consist of a chair appointed by the advice of the EMTS chair and the MLA executive board. The Committee chair may appoint a committee member if so desired.

• Activities:
• Revise the EMTS membership brochure, in consultation with the EMTS Executive Board, when necessary
• Work with the secretary or other officers whenever that officer sends a referral of an MLA member interested in EMTS membership. Send a message to the interested party inviting him/her to join, and include a copy of the current brochure.
• Work with MLA to maintain section membership. MLA headquarters sends out a periodic list to the membership chair with updates, specifically listing non-renewals. The membership chair should contact them to inquire if the non-renewal of EMTS section membership was merely an oversight, or whether EMTS had done something to offend, or not enough to continue to entice, etc.
• Make sure that MLA headquarters has enough EMTS brochures to bring to the section information table at the annual meeting.
• Maintain mailing list of Section members or coordinate receipt of list from MLA.

The Recommended Instructional Technologiees Committee shall consist of a chair appointed by the advice of the EMTS chair and the MLA executive board, and a committee if desired, appointed by the committee chair.

• Activities:
• Organize and submitt a survey to determine the opinions of the MLA membership concerning the best audiovisual and computer-based learning titles available. The survey should request the following information: title, format, date (must be currently available), distributor/vendor: (name, address, phone number), subject, brief summary (optional).
• The survey should be posted to the fall and spring EMTS newsletters and the EMTS and MEDLIB-L listservs
• Deadlines for the surveys should be indicated with follow-up reminders on the listservs
• Results should be gathered and categorized by specialty (e.g., cardiology, surgery) to update the subject specialty index. The titles should be integrated into the title run, and distributor/vendor information should be updated and integrated at the same time.
• Prepare a report for the EMTS business meeting at the MLA annual meeting

The new information should be integrated into the existing survey database found on the EMTS Resources page of the website.

See Chair

See Chair-Elect

See Chair-Elect